NANA Regional Corporation Lead Engineering Document Controller in Anchorage, Alaska
Lead Engineering Document Controller
Summary:This position will lead the Engineering Document Controllers in providing quality control of information and ensure document management standards and processes are maintained and adhered to field wide. Support to the client’s Data and Modelling Lead to ensure continuity in facility and project document processes for the region is a focus.
Requires interface with Projects, Facilities (Operations and Maintenance) and Engineering information users. Interface with document management resources, partners, vendors and other external bodies will also be required.
Essential Duties and ResponsibilitiesThis position requires intuitive awareness of workflow improvement opportunities and the ability to support and lead other document controllers in the essential duties and responsibilities listed below:
.Other duties may be assigned.
Setting standards, policies and processes.
Apply document naming and numbering conventions and issue document numbers as required
Adhere to change management procedure when documents are modified
Implement Client’s retention policy to all documents managed in the DMS (EDDI/eBentley)
Participate in the auditing of the DMS when required
Ensure compliance with document management standards and procedures
Accountable for reporting operational performance KPIs.
Provide Document Management System (DMS), ie: EDDI and Bentley user support and training
Provide a search, retrieval, ordering and re-filing service for end users to access documents, both physically and digitally
Provide timely delivery of document control services
Maintain document file systems, indexes & document registers for critical documents, both physical and digital
Arrange scanning and copying of documents for input to the DMS
Manage lifecycle of documentation and correspondence received and transmitted externally/internally and ensure they are registered, numbered (as applicable), distributed, controlled and filed
Transmit documents to and from third parties, including partners, vendors, regulatory agencies and other external bodies
Administer security permissions for document management systems
Provide guidance to the correct assignment of document numbers and attributes
Ensure appropriate approvals are obtained prior to publishing information
Maintain revision history for controlled documents, formal registers and links in OMS Navigator
Responsible for data (attribute) integrity of DMS
Ability to understand available facility data (including Models)
Process and procedure focused with strong organizational skills
Intuitive learning and training skills
Ability to identify/resolve problems in a timely manner.
Gather and analyze information skillfully.
Balance team and personal individual responsibilities.
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty.The requirements listed below are representative of the knowledge, skill and/or ability required.It is necessary the individual have the abilityto work under pressure, adhere to set schedules andexhibit strong organization and planning skills.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Associates degree required. Bachelor's degree preferred. Education to include specialized course work in records or data management, business law, or industry related course work or computer technology.
Minimum five (5) years of progressive experience in engineering project design document control and/or construction document control and/or turn-over document control and/or related technical records management.
Advanced experience working in complex Document Management Systems (Bentley, SAP, EDDI) required.
Advanced skillset with the Microsoft Office Suite required. Sharepoint experience preferred.
Ability to read and interpret documents such as engineering drawings, datasheets and other design and construction records, safety rules, operating and maintenance instructions, and procedure manuals.Ability to write routine reports and correspondence.Ability to speak effectively before groups of managers, clients or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.Ability to deal with problems involving several concrete variables in standardized situations.
Certificates and Licenses:
Valid Driver’s License and acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy.
This job has minimal staff supervisory responsibilities, however this is a lead role with the responsibility of work process and implementation oversight.
This position will be located in Anchorage and will occasionally travel to the Arctic on the North Slope in Alaska where living quarters are a field camp with common living areas, and semi-private sleeping quarters and the work environment may have loud noise that requires hearing protection.
While performing the duties of this job the employee is expected to abide by all required safety regulations, behaviors and conditions, as required at the local or remote work locations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk; use hands to finger, handle or feel; and talk or hear.The employee must occasionally lift and/or move up to 10 pounds.
Schedule Demands:Normal schedule is a standard 40 hour work week with a rotating on-call weekend.At client/work location discretion, a 9/80 Flex schedule may be offered with a rotating on-call weekend.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
NANA Shareholder Preference
Company: NANA WorleyParsons, LLC
Primary Location: US-AK-Anchorage
Shift: Day Job
Closing Date (Period for Applying) - External: Jul 15, 2018, 11:59:00 PM
Req ID: ADM00241