NANA Regional Corporation Administrative Assistant in Albuquerque, New Mexico

Title Administrative Assistant

Job Number 366BR

Location Albuquerque, NM

Employment Type Full-Time

Job Family Quality

Company Overview

AIS is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. AIS has an established history of contributing to the success of their customer’s mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions.

Job Summary Provides administrative support, performing a wide range of projects and tasks and a variety of generalized business-related activities.

Job Specifications • Performs administrative support tasks for a specific function, project, or organization.

•Gathers. Collects, records, tracks, and verifies data and information from multiple sources.

• Reviews and analyzes data and information and reconciles report discrepancies.

• Uses common office software and proprietary software to compile and generate reports, statistics, timelines, tables, and graphs: to review status of projects and budgets: and to create presentations.

• Strong Excel skills

•May design processes to enhance workflow.

•Assists in implementing and administering Sandia National Laboratories' policies and programs and provides guidance, interpretation, and administrative assistance on a wide variety of procedures.

Knowledge, Skills, Ability Knowledge of and experience with general administrative services and activities. Knowledge of and experience with common office software. Knowledge of governmental regulations and potential environmental impacts related to administrative practices and assigned business function. Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail. Excellent customer service skills. Ability to effectively work in a team environment and interact with all levels of internal and external personnel, including the ability to network with senior internal and external administrative personnel. Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities. Ability to work with sensitive information and classified matter. Ability to model behaviors that reflect Sandia's core values. Demonstrated analytical skills.

Minimum Qualifications (Required)

• Knowledge of and experience with general administrative services and activities.

• Knowledge of and experience with common office software.

•Knowledge of governmental regulations and potential environmental impacts related to administrative practices and assigned business function.

• Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.

•Excellent customer service skills.

•Ability to effectively work in a team environment and interact with all levels of internal and external personnel, including the ability to network with senior internal and external administrative personnel.

• Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities.

• Ability to work with sensitive information and classified matter.

• Ability to model behaviors that reflect Sandia·s core values.

• Demonstrated analytical skills.

Preferred Qualifications (Desired) • Support the development of the quarterly measures and metrics report (pull all information together. format. and distribute for review)

• Pull together the quarterly SFO report/slides

• Pull together the monthly OMR metrics and slides

• Manage the logistics for the SME and Tool CoPs (AI S and Assurance. etc.)

• SharePoint ElMs backup (maybe transition to primary at some point)

• Support for 9211 and 9214 Management

• Support for 9211 and 9214 Staff Meetings

• Manage TEDs for courses 9211 and 921 4 offers

• Support GRC Analyst with risk management I ERM program logistics

• Support DTA SME with Causal Analysis certification program logistics

• Manage monthly data call process

• Lead support with any logistics

AN EQUAL OPPORTUNITY EMPLOYER AIS is an Equal Opportunity Employer. Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Those applicants requiring reasonable accommodation to the application and/or interview process should notify the Human Resources Department

Anticipated Contract Duration 2-3 years

Removal Date 26-Apr-2019