NANA Regional Corporation Administrative Assistant in Albuquerque, New Mexico

Title Administrative Assistant

Job Number 370BR

Location Albuquerque, NM

Employment Type Full-Time

Job Family General Business Management

Company Overview AIS is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. AIS has an established history of contributing to the success of their customer’s mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions.

Job Summary Under general direction, provides complex interrelated secretarial and administrative support for management in organizations that are excluded from the collective bargaining agreement with the Office and Professional Employees International Union. Duties include answering phone calls, mainly travel arrangements, keeping calendars, submitting vouchers, arranging meetings and special recognition ceremonies (Including teleconferencing and videoconferencing),ordering office supplies, coordinating signature items, serving as the organization's point of contact for Sandia National Laboratories' Integrated Laboratory Management System, serving as the property and training coordinator, and serving as the Information source on organizational policies and procedures. Expected to project a positive, helpful, and professional image to visitors and callers. Exercises some discretion and judgment when handling high­ level contacts and when exposed to sensitive information.

Job Specifications Assist with preparation of recruiting job fair shipments and returns. Support special projects related to recruiting and student programs, such as events, meetings, etc.

Knowledge, Skills, Ability Proficiency with common office software for word processing spreadsheets, presentations, and collaboration. Good Interpersonal and communications skills. Ability to team effectively with managers, staff, other office management assistants, senior management assistants, and executive assistants. Demonstrated ability to manage and prioritize multiple tasks and work independently. Ability to ensure that the office functions efficiently.

Minimum Qualifications (Required) 3 years general office or secretarial administrative experience in a large, complex organization. Strong experience with Microsoft office and Outlook calendar scheduling.

Preferred Qualifications (Desired) Excellent organization, verbal and written communication skills. Strong multl-tasker who can manage competing priorities.

Ability to learn and use technical computer systems and applications for business purposes. Bachelor's degree.

AN EQUAL OPPORTUNITY EMPLOYER AIS is an Equal Opportunity Employer. Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Those applicants requiring reasonable accommodation to the application and/or interview process should notify the Human Resources Department

Anticipated Contract Duration less than one year

Removal Date 01-May-2019