NANA Regional Corporation JR. Project Specialist in Herndon, Virginia

JR. Project Specialist

Description

Akima LLC’s subsidiary employees form one of the broadest skill sets in all of government and industry. Supporting customers across the U.S., Middle East, Europe and Asia, our professional staff delivers services and solutions in fields as diverse as information technology, data and communications, systems engineering, software development, IT products, space operations, aviation, fabrication, construction, facility management, logistics, hospitality and more. Our staff also consists of recognized leaders in enterprise architecture, policy formation, federal acquisition strategy and business process optimization. We continually look for the very best and brightest to support our commitment to superior outcomes across today’s most complex and critical missions worldwide. To learn more about Akima, LLC visit our website at www.akima.com orcareers@akima.com

The Junior Project Specialist collaborates with internal and external clients to set up projects, invoice customers, collect receivables, analyze unbilled receivables, reconcile billed vs. revenued activity and, as required, provide ad-hoc support and analyses. Internal clients include Project Accountants, Program/Project Managers, operations management and representatives from Accounting & Finance.

The Junior Project Specialist must exercise judgment and possess strong problem solving skills in performing his/her duties while complying with established policies and procedures. The Junior Project Specialist has a fiduciary responsibility to involve line management in the event of non-compliance with the Company’s published financial policies and procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Establish a business relationship with internal and external customers. Provide guidance and support to facilitate accurate and timely billing and prompt collection.

  • Understand the basic contract document(s) as it relates to billing and revenue. Identify and confirm invoicing requirements with the Finance, Contracts Administrator and the Program/Project Manager(s). As necessary, collaborate with the Finance lead to devise a project structure that considers billing requirements.

  • Create and maintain billing files that include the base contract, subsequent modifications, and invoice copies, revenued vs. billed/unbilled reconciliation, PSF, and customer correspondence.

  • Review the PSF and project set up in Costpoint (as it relates to billing) for accuracy. Ensure the Finance Lead properly populated the billing formula and the “biller” fields. Ensure the project set up/structure supports the billing requirements as specified in the contract (or by the client if not included in the contract).

  • Set up and maintain assigned projects in Costpoint based on project requirements and in compliance with the Company’s set up rules to ensure the proper recognition of revenue.

  • Compare actual project expenses against contract terms and conditions and the Federal Acquisition Regulations for accuracy (POP, funding, billing rates, labor categories, un-allowable expenses). Identify errors and issues (incorrect project set ups, misclassified expenses) and notify the Finance Lead to correct. Adjustment to manual invoices may be required for known errors, prior to corrections being made in Costpoint.

  • Review manual invoices in Excel (adjusting for known errors). Enter and post in Costpoint. Calculate automated invoices in Costpoint. Review and post in Costpoint. Prepare Schedule billings.

  • Remit invoices to the client. Call clients to confirm invoices received. Input notes into Costpoint regarding receivable status.

  • Based on review of the billing log and given feedback from the Accounting & Finance, follow up on payment discrepancies with clients (short pays and over pays). Elevate payment issues related to performance to the Finance Lead, Program/Project Manager and Accounting & Finance.

  • Perform monthly reconciliations of billed/unbilled vs. revenued activity. Research and resolve unexplained reconciling items. Notify their supervisor of significant, reconciling items that remain unresolved for extended periods.

  • Input invoices into WAWF or other contract specific submission requirements.

  • Ensure compliance with the Company’s financial policies and procedures as they relate to invoicing and collections. Serve as a liaison between the Program Managers and Corporate Project Accounting.

  • Continually assess ongoing processes to identify areas for potential improvement. As required, participate in initiatives to improve processes (i.e. participate in working groups).

  • Assist in company initiative to automate all billings through Cost Point and move away from manual prepared invoices.

ESSENTIAL DUTIES & RESPONSIBILITIESEstablish a business relationship with internal and external customers. Provide guidance and support to facilitate accurate and timely billing and prompt collection.Understand the basic contract document(s) as it relates to billing and revenue. Identify and confirm invoicing requirements with the Finance, Contracts Administrator and the Program/Project Manager(s). As necessary, collaborate with the Finance lead to devise a project structure that considers billing requirements.Create and maintain billing files that include the base contract, subsequent modifications, and invoice copies, revenued vs. billed/unbilled reconciliation, PSF, and customer correspondence.Review the PSF and project set up in Costpoint (as it relates to billing) for accuracy. Ensure the Finance Lead properly populated the billing formula and the “biller” fields. Ensure the project set up/structure supports the billing requirements as specified in the contract (or by the client if not included in the contract).Set up and maintain assigned projects in Costpoint based on project requirements and in compliance with the Company’s set up rules to ensure the proper recognition of revenue.Compare actual project expenses against contract terms and conditions and the Federal Acquisition Regulations for accuracy (POP, funding, billing rates, labor categories, un-allowable expenses). Identify errors and issues (incorrect project set ups, misclassified expenses) and notify the Finance Lead to correct. Adjustment to manual invoices may be required for known errors, prior to corrections being made in Costpoint.Review manual invoices in Excel (adjusting for known errors). Enter and post in Costpoint. Calculate automated invoices in Costpoint. Review and post in Costpoint. Prepare Schedule billings.Remit invoices to the client. Call clients to confirm invoices received. Input notes into Costpoint regarding receivable status.Based on review of the billing log and given feedback from the Accounting & Finance, follow up on payment discrepancies with clients (short pays and over pays). Elevate payment issues related to performance to the Finance Lead, Program/Project Manager and Accounting & Finance.Perform monthly reconciliations of billed/unbilled vs. revenued activity. Research and resolve unexplained reconciling items. Notify their supervisor of significant, reconciling items that remain unresolved for extended periods.Input invoices into WAWF or other contract specific submission requirements.Ensure compliance with the Company’s financial policies and procedures as they relate to invoicing and collections. Serve as a liaison between the Program Managers and Corporate Project Accounting.Continually assess ongoing processes to identify areas for potential improvement. As required, participate in initiatives to improve processes (i.e. participate in working groups).Assist in company initiative to automate all billings through Cost Point and move away from manual prepared invoices.

Qualifications

SPECIALIZED KNOWLEDGE AND SKILLS:

  • Strong oral and written communication skills.

  • Demonstrated ability to effectively interact with others and work independently.

  • Knowledge of Deltek Costpoint is preferred.

  • Demonstrated familiarity with the practical applications of personal computers and basic application software (e.g., Excel, Word, etc.).

  • Ability to assess, interpret and apply government and industry standards, specifications and handbooks to the unique requirements of tasking.

EDUCATION AND EXPERIENCE

  • BS or BA degree in a related discipline is highly desirable (business, finance or accounting).

  • One or more years of experience in a directly related field.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

General office environment; may occasionally be required to lift up to 20lbs.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

AN EQUAL OPPORTUNITY EMPLOYER

We are Equal Opportunity Employers. Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital status, veteran status, sexual orientation, or any other legally protected status.

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053.The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance.Please do not use the dedicated phone number above to call on the status of your job application if you do not require accessibility assistance or an accommodation.Reasonable accommodation requests are considered on a case-by-case basis.

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.

Job: Finance & Accounting

Primary Location: US-VA-Herndon

Schedule: Full-time

Shift: Day Job

Req ID: AKI03425